Dear member of the association Spillestedet Stengade, please read the following information thoroughly.
We are approaching this year's ordinary general assembly which takes place at Spillestedet Stengade at 18:30 on 12 April 2023
(doors open at 18:00)
The general meeting starts at 18:30. Please come when the doors open so we can register all arriving members and proxies. If you are prevented from participating physically, you can give a power of attorney to another member (one power of attorney per member). The template for power of attorney is attached.
The agenda is as follows (there has been no proposal for an agenda, so it is taken directly from the articles of association):
1. The board of directors' report for the past year /by the chair.
2. Submission of accounts with audit report for approval /by the treasurer or auditor. 3. The decision on the disposition of any surplus/deficit.
4. Decision on notification of possible discharge to the board.
5. Adoption of the current budget for the coming financial year /by treasurer. 6. Proposals received and voting thereof.
7. Election of the board of directors:
a. Election of chair/treasurer.
b. Election of ordinary members.
c. Election of substitutes.
8. Election of auditor.
9. Any other business.
Note: As our treasurer has resigned prematurely, both a new chair and a new treasurer must be elected this year. The position of treasurer will be up for election again in 2024, as it is an even year.
As stated in § 7.4 of the articles of association, proposals for changes to the articles of asso ciation must be forwarded to the board by 1 March at the latest. Proposals must be submitted to bestyrelse@stengade.dk.
As further stated in § 7.4 of the articles of association, other proposals for consideration at the general assembly must reach the board no later than eight ( days before the general assem bly. All members have the right to submit proposals.
We encourage everyone, new and old members, to join the board of directors. We must have elected a completely new board, which means that a new chair must be elected for a 2-year period, treasurer for a 1-year period (see previous note about this), ordinary members to the board for a 1-year period and substitutes for a 1-year period. There is thus an opportunity to have a massive influence on one of Denmark's best venues – and one of the only volunteer
run venues left!
Please see the attached post regarding the position as a board member in the association Spillestedet Stengade. I encourage you to please read the post yourself, but also share it with your friends and acquaintances who you think could make a difference at Sten gade. We will also post it on SoMe for you to share.
Final agenda, candidacies, proposals for changes to the articles of association and other pro posals as well as revised annual accounts and budget are sent per email to the members no later than six (6) days before the general assembly but is otherwise also presented at the general assembly.
NOTE: In accordance with the articles of association, we do not print the supplementary ma terial for the general assembly itself and therefore encourage members to familiarize them selves thoroughly with the material before the general assembly. If a physical version of the annual accounts and budget is desired, this can be picked up at the association's office no earlier than six (6) days before the ordinary general assembly.
Remember that the applicable articles of association for Spillestedet Stengade can be found at www.stengade.dk.
REMEMBER to renew your membership for 2023-2024 if you have not already done so. This can be done by contacting kontor@stengade.dk or at the general assembly itself. Only valid members of the association have the right to vote at the general assembly.
If you have any questions, you are welcome to contact the board at: bestyrelse@stengade.dk. We are looking forward to seeing you.
The best greetings
The board of directors at Spillestedet Stengade